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Beginning with Release 5.0.6, iNotes users can now manage their own mail file delegation. Previously, Administrator intervention was required.
Here are the instructions for using Delegation (sometimes called Managed Calendar) with iNotes Access for MS Outlook:
Set the Mail Delegation tab
NOTE: In order for an Outlook user to use the Mail Delegation tab, they must have one of the following conditions:
2. Select "Properties" from the menu.
3. In the "Local Mail" Properties" dialog select "Properties". If prompted, type your password.
4. In the "iNotes Access for Microsoft Outlook Properties" dialog click on the "Mail Delegation" tab.
5. From the list, select the user to whom you are giving access to your mail file, and click "OK."
Create a new Profile
(In order to create a profile to access someone else's mail file the user must first be added the ACL of that owner's mail file via mail delegation in previous steps.)
2. Right-click on the Outlook icon on your desktop.
3. Select "Properties" from the menu.
4. In the "Local Mail Properties" dialog select "Show Profiles". If prompted include your password.
5. In the "Mail" dialog click "Add".
6. From the "Inbox Setup Wizard" dialog, select "Lotus Notes Mail" and click "Next".
7. Modify the "Profile Name" field to the name of the user whose mail file you will be accessing (for example, "John Doe's Mail") and click "Next".
8. Type your Password and click "Next".
9. Click "Next" through the next two dialogs and then "Finish".
10. In the "Mail" dialog highlight John Doe's profile from the list and click "Properties".
11. In the "John Doe's Mail Properties" dialog click "Properties" and enter your password.
12. In the "iNotes Access for Microsoft Outlook Properties" dialog select the "Profile" tab.
13. Select "John Doe" from the list and click "OK".
14. Click "OK" and "Close".
15. Launch Outlook and select John Doe's profile. This will open John Doe's mail file.